Opportunity Information: Apply for 0052021
The PEPFAR Small Grants opportunity under the Ambassador's Special Self-Help (SSH) Program is a U.S. Department of State grant competition run through the U.S. Embassy in Harare to fund small, practical community development projects across all 10 provinces of Zimbabwe. The core idea is to support short-term, village-level projects that communities help design and deliver themselves, with a strong preference for activities that generate income and measurably improve local economic or social conditions. This specific funding stream is tied to PEPFAR and is aimed at improving the care, support, and economic wellbeing of people living with HIV/AIDS and those directly affected by HIV/AIDS, including vulnerable caregivers such as grandparents raising children orphaned due to HIV/AIDS.
The SSH Program is designed for small-scale projects that can be completed quickly and show real impact within a one-year implementation window. Projects must be finished within 12 months, including spending, and the anticipated start period for this cycle was between September 1 and September 30, 2022, depending on when funds became available. The embassy notes the program is highly competitive because it receives hundreds of submissions each year, and only a limited number can be supported, even though proposals are reviewed in a competitive and transparent manner.
In practical terms, the PEPFAR Small Grants Fund supports income-generating and community-support activities connected to HIV/AIDS impact mitigation. Examples of previously funded projects include agricultural training, nutritional gardens, grinding mills, artisan and craft activities, sewing projects that support people living with HIV/AIDS, distribution systems for nutritional supplements, and community-level HIV/AIDS prevention information efforts. The emphasis is less on large infrastructure and more on small, targeted investments that communities can help run, maintain, and benefit from directly.
Funding is provided as a grant under FY22 Economic Support Funds authorized by the Foreign Assistance Act. The award size is relatively modest by design, ranging from USD 2,500 to USD 8,000 per project, with an estimated total funding pool of about USD 90,000 (subject to final PEPFAR figures). The embassy anticipated making around 10 awards, although the final number depends on individual project budgets. The opportunity is also explicitly subject to the availability of funds.
Eligibility is limited to Zimbabwe-registered, non-governmental, non-profit, or community-based organizations. Registered trusts, associations, schools, and churches can qualify if they meet the requirements, but individuals, for-profit businesses, and government entities are not eligible applicants. Proposals must demonstrate significant community contribution, which can be cash, labor, materials, or a combination, and beneficiaries must be Zimbabwean citizens. Applicants also need to show they have sound financial and administrative management systems that reduce the risk of fraud, waste, and abuse, which is a standard expectation for U.S. government-funded awards.
On the compliance side, organizations must have a unique entity identifier (historically a DUNS number from Dun and Bradstreet) and an active registration in SAM.gov in order to receive an award. The notice also highlights that applicants should ensure neither the applicant nor any participating entity is listed as ineligible in the System for Award Management exclusions (formerly referenced as EPLS). In addition to the identifier requirement, applicants are expected to obtain an NCAGE/CAGE code and keep SAM registration current, noting that SAM registrations must be renewed annually. The U.S. Department of State will not finalize an award until these registration requirements are met.
Applications are submitted using required federal forms and a structured proposal package. The required forms include SF-424 (Application for Federal Assistance), SF-424A (Budget Information), and in certain cases SF-424B (Assurances), with the forms available through the U.S. Embassy Harare website and also via grants.gov. Applicants must follow strict formatting and submission rules: all documents in English, budgets in U.S. dollars, pages numbered, formatted for 8.5 x 11 paper, and Word documents set to single-spaced, 12-point Times New Roman, with at least 1-inch margins. Proposals that do not follow the instructions can be deemed ineligible, so compliance with these basic requirements is treated as a screening factor, not a minor detail.
The narrative proposal itself is capped at 10 pages and must be written clearly enough that a reviewer unfamiliar with the community or organization can understand exactly what will be done and why. The proposal must include a concise program summary, an organizational background demonstrating capacity (including any prior U.S. Embassy, U.S. government, or other donor grants), a strong problem statement, clearly defined goals and measurable objectives, and detailed activities linked to those objectives. Applicants are also expected to explain the program methods and design (often including a logic model where appropriate), provide a realistic schedule and timeline, identify key personnel and their roles and time commitments, list partners and sub-awardees if any, and present a monitoring and evaluation plan that shows how progress will be tracked and results assessed. A sustainability section is also required, explaining how the benefits or operations will continue beyond the 12-month grant period or what future resources might support continuation.
Budgeting is treated as a major component of the application. Applicants must submit the SF-424A budget and then provide a budget justification narrative that explains each cost in detail. The required attachments are extensive and are meant to validate capacity, permissions, and cost realism. These include one-page CVs or resumes for key personnel, letters of support from partners clarifying responsibilities, and a NICRA document if indirect costs are included. Applicants must also provide official permission letters or MOUs with relevant local authorities and community leadership structures (for example, district administrators, local development committees, or councils), and proof of land ownership where land will be used. Additional required items include the program budget template (Annex B), the organization registration certificate, the completed proposal narrative template (Annex A), and pro-forma invoices or quotations for budgeted items, with three quotes required per item to support price reasonableness.
Key administrative details from the public listing include the Funding Opportunity Number 0052021, CFDA/Assistance Listing 19.029, and an original closing date of January 4, 2022. Overall, this opportunity is best suited for established Zimbabwean community-based and nonprofit groups that can mobilize genuine community participation, deliver a practical income-generating or support-focused project connected to HIV/AIDS-affected populations, and meet U.S. government documentation and registration requirements without gaps.Apply for 0052021
- The Department of State, U.S. Mission to Zimbabwe in the health sector is offering a public funding opportunity titled "PEPFAR Small Grants - Ambassador’s Special Self-Help Program" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.029.
- This funding opportunity was created on Nov 05, 2021.
- Applicants must submit their applications by Jan 04, 2022. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $8,000.00 in funding.
- The number of recipients for this funding is limited to 10 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
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